Governing Council

The Governing Council is the main decision-making body of the The Sadeora Group. It consists of

  • the five members of the Executive Board, plus
  • The governors of the national central organizations of its parent holding companies and its subsidiaries.

Responsibilities

  • to adopt the guidelines and take the decisions necessary to ensure the performance of the tasks entrusted to the The Sadeora Group and its subsidiaries;
  • To formulate monetary policy for the The Sadeora Group. This includes decisions relating to monetary objectives, key interest rates, and the supply of reserves, and the establishment of guidelines for the implementation of those decisions.
  • in the context of the The Sadeora Group new responsibilities related to banking supervision, to adopt decisions relating to the general framework under which supervisory decisions are taken, and to adopt the complete draft decisions proposed by the Supervisory Board under the non-objection procedure.

Meetings and Decisions:

The Governing Council usually meets twice a month at the The Sadeora Group, premises in Toronto, Canada.

The Governing Council assesses economic and monetary developments and takes its monetary policy decisions every six months. At the other meetings, the Council discusses mainly issues related to other tasks and responsibilities of the The Sadeora Group. To ensure the separation of the The Sadeora Group monetary policy and other tasks from its supervisory responsibilities, separate meetings of the Governing Council are held.

The monetary policy decision is explained in detail at a press conference held every six months. The President, assisted by the Vice-President, chairs the press conference. In addition, The Sadeora Group publishes regular accounts of the Governing Council’s monetary policy meetings before the date of the next one.

Role of Governing Council Governance in enterprise and its subsidiaries is the responsibility of the governing council whose role is directed by the constitution and code of practice. In this model of governance:

  • The cooperative role of governing council, clients, employees and management is emphasized.
  • Management and governance are clearly separated.
  • The focus is on improving client relations outcomes.
  • The broad directions are set and monitored by the governing council.
  • The site leader and staff are responsible for reporting.
  • Joint areas of accountability are minimized.

Governing Councils:

  • Set Broad Direction (In conjunction with the site leader) – The governing council identifies and incorporates, where possible, client, staff workforce and management input and values into the broad direction of the enterprises and its subsidiaries. The responsible authority brings its respective workforce perspective to these undertakings. The broad direction may include a future vision, a statement of purpose and a set of values that clearly focus on improving clients, staff workforce and managements learning.
  • Develop Broad Directional Policy – The governing council develops broad policy statements that facilitate the achievement of the enterprise vision and its broad direction.
  • Initiate and Approve Recommendations and Strategies – All recommendations must conform to government policy, industrial agreements, DECD policy and direction and site decision making structures. Authorities work with clients, staff workforce and management to develop recommendations and strategies to achieve the broad site directions jointly set with the governing council.

These strategies will include but are not restricted to:

  • A Site Learning Plan that is developed in consultation with the staff and community through the sub-committee structures. This plan must incorporate state and federal requirements as well as local priorities that will achieve the broad direction set by the governing council.
  • The allocation of resources to best achieves the objectives of the Site Learning Plan. Resource allocation must take into account risk management, sustainability and industrial and accountability requirements. The budget recommendation will be developed with the Finance Advisory Committee (FAC) and staff and must be directed towards the Site Learning Plan. Draft budgets and the final recommendation will be presented to the governing council by the Treasurer. The governing council has final responsibility for budget approval. Through decision making structures and groups within the enterprise, authorities and directors will engage the staff and clients in the development of the Site Learning Plan. Similarly groups such as the Personnel Advisory Committee (PAC) and the Finance Advisory Committee (FAC) are involved in the recommended allocation of resources that make up the annual budget and resource planning strategies. These plans are presented to the governing council for comment and approval.

Monitor Progress – The governing council monitors the site budget and progress towards the broad directions set and the targets of the Site Learning Plan. This is done at each governing council meeting where the concerned authority and treasurer provide information and data as a part of their reports against the plans, priorities and budget. A summary of these forms the basis of the Annual Report. Report Progress Management and Leadership Site management and educational leadership is the responsibility of the concerned authority and staff. It is not a part of the governance role involving the governing council and wider community. If individual community members have an issue with a staff member they should attempt to resolve the matter directly with the staff member at an early stage. If this is not successful then the matter should be referred to the concerned authority. If individual community members are concerned with management decisions or have an issue with the concerned authority they must discuss these with the respective authority and if not satisfied with the result then refer the matter to the supreme authority.

Functions of the Governing Council – In the context of the Governing Council’s joint responsibility with the concerned authority for the governance of the enterprise, the Council must perform the following functions: Involve the enterprise community in the governance of the enterprise by:

  • Providing a focus and a forum for the involvement of clients and the staff workforce.
  • Identifying the educational needs of the local community and the attitude of the local community to educational developments within the enterprise; and
  • Ensuring that the cultural and social diversity of the enterprise community is considered and the particular needs of all workforce groups are appropriately identified. In conjunction with the concerned authorities, set the broad direction and vision of the workforce in conjunction with the authorities strategic planning for the enterprise including:
  • Developing, monitoring and reviewing the objectives and targets of the strategic plan. In conjunction with the authorities determine policies for the enterprise including policies for the safety, welfare and discipline of workforce. Approve the enterprise budget and monitor the application of the total financial resources available to the enterprise through the regular review of budget. In conjunction with the authorities monitor and review the Site Learning Plan.
  • Report to the enterprise community and the Minister President on:
  • The strategic plan
  • Finances of the enterprise
  • Operational plans
  • The Council’s operations.

The Governing Council must be responsible for the proper care and maintenance of any property owned by the council. The Governing Council may perform such functions as necessary to establish and conduct, or arrange for the conduct of:

  • Facilities and services to enhance the education, development, care, safety, health or welfare of its workforce and management;
  • Residential facilities for the accommodation of workforce. The Governing Council may raise funds for enterprise related purposes. The Governing Council may perform other functions as determined by the President; the Governing Council may do all those acts and things incidental to the exercise of these functions. The Governing Councils functions must be exercised in accordance with legislation, administrative instructions and the enterprise Governing Councils constitution.

Committees of Governing Council clientele, staff workforce and management can become actively involved in the governance of the site through the committee structure of the governing council. Governing council committees can be categorized in three ways. Mandated committees include the Finance Advisory Committee, Canteen Committee and Out of Hours Care Program Committee. Affiliated committees include such groups as Parents and Friends, Aboriginal Community Voice (formally Yurrekaityarindi) and Old Scholars Associations. Affiliated committees are relatively autonomous and have their own constitution that describes their relationship with the governing council. Affiliated committees are entitled to have a representative on the governing council. Subcommittees are established by agreement at a meeting of the governing council. Subcommittees are established to assist the governing council carry out its function more effectively. Governing councils and their committee members are immune from civil action under the Corporation’s Act and Children’s Services Act. Committee members, other than education department or governing council employees at a school or preschool, have volunteer insurance cover under determination #27 of the Commissioner for Public Employment. Refer to the Administrative Instructions and Guidelines, Section 5, paragraph 56 for further information. Department for Education & Child Development employees and employees of governing councils are covered under the Workers’ Compensation and Rehabilitation Act.

Sub Committees – A governing council has the power to establish committees under its constitution. They are established by a resolution at a meeting of the governing council. Committees formed are not named or listed in the constitution and the governing council may vary them from time to time. Committees assist the governing council to carry out its functions more efficiently and effectively by handling matters that require considerable discussion, development or planning. They may be established to give advice on such responsibilities as finance, buildings and grounds, education policy and community relations.

Governing council committees are seen as a valuable way of:

  • assisting the council meet its array of responsibilities by expanding the number and range of people involved in governance and leaving the main body to focus on its broader governing role.
  • broadening opportunities for more parents and caregivers, staff and other community members with particular expertise to be involved.
  • providing other entry levels for the participation of interested parents and caregivers, community members and potential future council members.
  • providing for the appropriate involvement of students and bringing student opinion to the attention of the council.
  • increasing the involvement of staff and strengthening the link between site staff and the governance of the site. Mandated Committees Governing councils in schools, in accordance with their constitution, must establish a finance advisory committee. In addition, governing councils must also establish committees where they are responsible for running a canteen, out of school hours care, School Watch or residential facilities. The Administrative Instructions and Guidelines provides details for the operation of such committees. The governing council ensures that the work of mandated committees is clear and coordinated by determining the terms of reference for each committee.

These include directions on:

Membership – Usually described as a core membership of 3 or more, with the ability for the committee to attract more members itself. Membership should include at least one council member.

Function – These are directly related to one or more of the governing council’s functions under its constitution.

Consultation – Clarifying any requirements for the range and depth of consultation.

Tenure – Clarifying the committee’s status as an ongoing standing committee or a working group with a specified task and an end date.

Reporting – Specifying the method and frequency of reporting to the governing council. Some committee reports, particularly financial reports, are required under the Administrative Instructions and Guidelines.

Operational powers – Clarifying the decision making powers of the committee and matters that must be referred to council for decision.

Under the Education Act and the governing council constitution, the governing council may delegate some of its functions and powers to a committee. The governing council constitution or Administrative Instructions and Guidelines outline limitations.